The admission assessment includes a face-to-face interview conducted by the ASAP Intake Coordinator with both the parents and the adolescent and, if needed, collection of a urine drug screen. Interviewing both the adolescent and the parents, either together or separately, at the discretion of the ASAP Intake Coordinator, is considered critical to the process of information gathering and the breakdown of denial.
The face-to-face interview is designed to ensure that a good match exists between the needs of the prospective teen client and the services provided by the ASAP Program. The clinician conducting the admission interview determines whether the client is abusing or dependent on a mind-altering drug and also examines the possible presence of additional diagnoses. The DSM-V is utilized to make diagnostic decisions, and the ASAM Adolescent Patient Placement Criteria are utilized to make optimal decisions regarding appropriate level of care. The face-to-face interview provides the ASAP clinician with a wealth of information about the client, including drug use history and symptoms, a social history, a family history, personal assets and liabilities, possible diagnoses, medical history, family resources, and practical information regarding appropriate treatment.
The ASAP Intake process is individualized, and the decision to require additional information before granting or denying admittance to the ASAP Program is reserved by the Intake Coordinator. Urine drug testing may be required at the time of admission interview to provide information about the adolescent's current drugs of choice and drug use pattern. (Of course, urine drug testing is also used later during treatment as a monitoring tool to measure honesty and treatment compliance.) All this admission information is integrated by the ASAP Intake Coordinator, who will recommend the treatment approach most likely to succeed for each adolescent and family. If admission to the ASAP Program is not made, a referral to another professional or organization will be provided.
Acceptance into ASAP may be considered by the ASAP Intake Coordinator when a definitive diagnosis of substance abuse or dependence is made and the following conditions are met:
Age 12-18 (exceptions may be considered) and documented substance use disorder
Medically stable, with detoxification completed and any course of detox medication also completed
Current treatment for secondary diagnoses (if any) may be required
Commitment by the family to full participation with all elements of the ASAP Program
Not currently psychotic, suicidal, or at risk to harm self or others
Notice of Policies and Practices to Protect the Privacy of Your Health Information
I. Uses and Disclosures for Treatment, Payment, and Health Care Operations
ASAP may use or disclose your protected health information (PHI), for treatment, payment, and health care operations purposes with your consent. To help clarify these terms, here are some definitions:
• “PHI” refers to information in your health record that could identify you.
• “Treatment, Payment and Health Care Operations”
– Treatment is when ASAP provides, coordinates or manages your health care and other services related to your health care. An example of treatment would be when ASAP consults with another health care provider, such as your family physician or another mental health professional.
– Payment is when ASAP obtains reimbursement for your healthcare. Examples of payment are when ASAP discloses your PHI to your health insurer to obtain reimbursement for your health care or to determine eligibility or coverage.
– Health Care Operations are activities that relate to the performance and operation of ASAP’s practice. Examples of health care operations are quality assessment and improvement activities, business-related matters such as audits and administrative services, and case management and care coordination.
• “Use” applies only to activities within ASAP’s practice such as sharing, employing, applying, utilizing, examining, and analyzing information that identifies you.
• “Disclosure” applies to activities outside of ASAP’s practice such as releasing, transferring, or providing access to information about you to other parties.
II. Uses and Disclosures Requiring Authorization
ASAP may use or disclose PHI for purposes outside of treatment, payment, or health care operations when your appropriate authorization is obtained. An “authorization” is written permission above and beyond the general consent that permits only specific disclosures. In those instances when ASAP is asked for information for purposes outside of treatment, payment or health care operations, ASAP will obtain an authorization from you before releasing this information. ASAP will also need to obtain an authorization before releasing your Psychotherapy Notes. “Psychotherapy Notes” are notes ASAP may have made about conversations during a private, group, joint, or family counseling session, which have kept separate from the rest of your medical record. These notes are given a greater degree of protection than PHI. You may revoke all such authorizations (of PHI or Psychotherapy Notes) at any time, provided each revocation is in writing. You may not revoke an authorization to the extent that (1) ASAP has relied on that authorization; or (2) if the authorization was obtained as a condition of obtaining insurance coverage, law provides the insurer the right to contest the claim under the policy.
III. Uses and Disclosures with Neither Consent nor Authorization
ASAP may use or disclose PHI without your consent or authorization in the following circumstances:
• Child Abuse – ASAP is required to report PHI to the appropriate authorities when staff have reasonable grounds to believe that a minor is or has been the victim of neglect or physical and/or sexual abuse.
• Adult and Domestic Abuse – If ASAP has the responsibility for the care of an incapacitated or vulnerable adult, staff are required to disclose PHI when they have a reasonable basis to believe that abuse or neglect of the adult has occurred or that exploitation of the adult's property has occurred.
• Health Oversight Activities – If an Arizona professional regulatory board is conducting an investigation, then ASAP is required to disclose PHI upon receipt of a subpoena from the Board.
• Judicial and Administrative Proceedings – If you are involved in a court proceeding and a request is made for information about the professional services ASAP provided you and/or the records thereof, such information is privileged under state law, and ASAP will not release information without the written authorization of you or your legally appointed representative or a court order. The privilege does not apply when you are being evaluated for a third party or where the evaluation is court ordered. You will be informed in advance if this is the case.
• Serious Threat to Health or Safety – If you communicate to ASAP an explicit threat of imminent serious physical harm or death to a clearly identified or identifiable victim(s) and ASAP staff believe you have the intent and ability to carry out such a threat, ASAP has a duty to take reasonable precautions to prevent the harm from occurring, including disclosing information to the potential victim and the police and in order to initiate hospitalization procedures. If ASAP believes there is an imminent risk that you will inflict serious harm on yourself, ASAP may disclose information in order to protect you.
• Worker’s Compensation – ASAP may disclose PHI as authorized by and to the extent necessary to comply with laws relating to worker’s compensation or other similar programs, established by law, that provide benefits for work-related injuries or illness without regard to fault.
IV. Patient’s Rights and Provider’s Duties
• Right to Request Restrictions – You have the right to request restrictions on certain uses and disclosures of protected health information. However, ASAP is not required to agree to a restriction you request.
• Right to Receive Confidential Communications by Alternative Means and at Alternative Locations – You have the right to request and receive confidential communications of PHI by alternative means and at alternative locations.
• Right to Inspect and Copy – You have the right to inspect or obtain a copy (or both) of PHI in ASAP mental health and billing records used to make decisions about you for as long as the PHI is maintained in the record. ASAP may deny your access to PHI under certain circumstances, but in some cases you may have this decision reviewed. On your request, ASAP will discuss with you the details of the request and denial process.
• Right to Amend – You have the right to request an amendment of PHI for as long as the PHI is maintained in the record. ASAP may deny your request. On your request, ASAP will discuss with you the details of the amendment process.
• Right to an Accounting – You generally have the right to receive an accounting of disclosures of PHI. On your request, ASAP will discuss with you the details of the accounting process.
• Right to a Paper Copy – You have the right to obtain a paper copy of the notice upon request, even if you have agreed to receive the notice electronically.
• ASAP is required by law to maintain the privacy of PHI and to provide you with a notice of its legal duties and privacy practices with respect to PHI.
• ASAP reserves the right to change the privacy policies and practices described in this notice. Unless ASAP notify you of such changes, however, ASAP is required to abide by the terms currently in effect.
• If ASAP revises its policies and procedures, ASAP may notify you by US mail.
If you are concerned that ASAP have violated your privacy rights, or you disagree with a decision ASAP made about access to your records, you may contact ASAP staff at 602-953-2727 for further information. You may also send a written complaint to the Secretary of the U.S. Department of Health and Human Services.
This notice will go into effect on 4-14-2003. ASAP will limit the uses or disclosures that ASAP staff will make as follows: What is reasonably necessary to accomplish the purpose for which the request is made. ASAP reserves the right to change the terms of this notice and to make the new notice provisions effective for all PHI that ASAP maintains. ASAP may provide you with a revised notice by US mail. Your signature below acknowledges that you have received this HIPPA notice from ASAP.
Parents, professionals, educators and interested others are encouraged to contact the ASAP location nearest you for further information regarding services, fees, or to schedule an admission. Please call (602) 434-0249.